For POP and IMAP accounts, you can create an Archive folder or designate an existing folder to use as the Archive folder. Also question is, how do I change Outlook settings to delete? Click Account Settings, then click Account Settings again. Step 2: In Archive window, if you choose " Archive all folders according to their AutoArchive settings " then just click on OK to save changes. 03 Jul 2017 #2. Settings from the Mail client account as well as the email accounts are identical. Under File, go to Open & Export and click on the Open Outlook Data File. The Archive folder is a feature built into later copies of Outlook 2016 and in Outlook 2019. If you click the Delete key, the messages go to the Deleted Items folder. All the previous email accounts setup prior to today still shows the Delete button. How to Archive Emails in Microsoft Outlook? - WebNots A prompt displays showing that the items are being deleted. You cannot delete the Archive folder. . For Exchange, Outlook.com, and Microsoft Office 365 accounts, the Archive folder is one of Outlook's default folders, like Inbox, Sent Items, and the Deleted Items folder. If you use Outlook with an Exchange or Exchange Online account, folder policies such as retention policies apply to the Archive folder. To remove it from messages, open a message and repeat the steps above. Retention action: Don't modify this field for archive policies.. Change the default place on your computer to save the archived file. From the Outlook Ribbon, select the Folder tab. When I use Outlook on the Web (OWA), and then hover with my mouse over a message, the following Quick Action icons become visible; Delete Mark as Read/Unread Flag Pin I sometimes have a bit of a "trigger finger" and worry that I might hit the Delete icon by mistake. 4. While One-Click Archive is intended to be used from the Inbox, it will work from any Outlook folder to move the selected messages to the nominated 'Archive' folder. Click close and then click Send. Choose required MS Outlook folders and press the Next button to continue. Go to file, then under the "Account information" settings, click on Mailbox Settings (Tools icon) and Set Archive Folder. (click images to expand) Under Delivery options Select the 'Expires after' checkbox and specify how long you want the message to remain in the recipients' Mailbox. Long story short, before this was a thing, I had a folder Mailbox\Inbox\Archive that the Archive button has been using. 3. A prompt displays showing that the items are being deleted. Now . You can also control the appearance of Trash and Archive buttons when swiping left or right in the message list under Settings > Mail > Swipe Options. To move the folder out of deleted items, click More > to expand the folder list. Open Microsoft Outlook client; Click on the File tab at the upper-left corner: Click on Tools > Clean Up Old Items: Select Calendar, set the appropriate Archive items older than date, and the Archive . The auto-archive feature in Outlook allows you to automatically archive emails that are past a certain age. Reply. Shortcut. To change the folder where they go, select a destination . Then the Delete button would be removed in Ribbon: Please try it in your side. To change the folder where they go, select a destination . I added a new email account today & the mail alert popup shows an Archive button. Well, in this way you can perform archiving manually if auto archiving is not working. Tap Accounts, then your Gmail account. Select the first command, Ignore, and click Add, keep clicking Add until you get to Archive. Retention action: Don't modify this field for archive policies.. Name: Use this box at the top of the page to view or change the tag name.. For example, you can store emails that have reached three months old within the Outlook auto-archive settings. In the Delete group, choose Archive. Tap Passwords & Accounts. Retention tag type: This read-only field displays the tag type.. Archive no longer creates a .PST, it only moves content to a single system folder cleverly named ARCHIVE. Laura Spencer. A while back, one of the new features added to Outlook was the "Archive button." I previously used a custom "Quick Step" to get similar functionality along with a keyboard shortcut (CTRL+SHIFT+F1). Older versions of Outlook do not have the Archive button on the ribbon. Clicking Archive will then bring up the select archive folder dialog. You can also use the Backspace key to immediately archive one or more selected messages. Moreover, you can either manually move the desired items to the Archive folder or use the auto-archive feature to move older entries after a specific period. If necessary, amend the storage directory by clicking the "Browse." button. Open the Outlook application on your system. Even more confusing. After this, you can see the Open Outlook Data File dialog box. From the Online Archive Policy drop-down menu, choose the archive policy you . It is also built into the desktop Outlook that you get as part of Office 365 subscription. Assuming you leave "Archive or delete old items" switched on, the default settings are for Outlook to move items older than 6 months to a new, separate .pst file named Archive (by default), and make this visible in the navigation pane in Outlook so you can access the archived items whenever you want. In Move Discarded Messages Into section select Deleted Mailbox instead of Archive Mailbox. Select Office and click the Change button. Go to File . By default, new mail notifications from Outlook have buttons to delete the message, archive it, or reply. Tap Edit at the top of the screen, a blank circle appears to the left of each message, tap to check the ones you'd like to delete. Regards, Choose the folder named [Archived] from the list of your folders. In the Outlook Options dialog box in Outlook 2010 and 2013, please click Advanced in the left bar, then click the AutoArchive Settings button in the AutoArchive . If the issue persists, run the Online repair tool as well. Using the computer that shows Delete button. Also, as Outlook on the Desktop doesn't support the Pin feature, I don't use that either. In this case, marking the email to be followed up or moving it to the Deleted Items folder. Finally, click on the Permanently delete old items radio . For more detailed information on Outlook's Archive and Delete features, review the following tutorial: Email. 1. 2. See screenshot: Click the OK button to save the . Tap Account in the upper left corner to return to the former screen. Never: Click this button to disable the tag. Within Outlook, click the custom created folder to which you want to assign an archive policy. Open the Customize Ribbon dialog in File, Options On the right side, select the Delete Group in Main tabs, Home (Mail) Click New Group to add a new group just below the Delete group then rename it. How to Retrieve Your Deleted or Archived MS Outlook Emails. After that, on the Data files tab, press on the Outlook data files option and click on the Settings option. Retention period: Select one of the following options:. This method will introduce the Import/Export feature to archive a certain mail folder without deleting any emails in Outlook.Please do as follows: 1.Click File > Open & Export > Import/Export (or File > Open > Import) to open the Import and Export Wizard.. 2.In the Import and Export Wizard, please click to highlight the Export to a file option, and click the Next button. After that, tap on Account at the top. On the Home tab, click on Create New in the Quick Steps box on the ribbon. Step 5: Enter a date next to "Archive items older than". Swipe down and tap Mail. Folks who don't like this feature can turn it off by editing the Registry on their computer. Delete the 7-year older messages from the deleted items folder permanently Permanently delete the 7-year older messages from both archive and deleted items folder. Step 2: Auto Archive Settings Outlook 2013. Click the Archive this folder using these settings radio button. Step 1: For Outlook 2007, navigate to File > Archive. The Archive folder is one of Outlook's default system folders and cannot be renamed, moved, or deleted. On the Email tab, select your email account from the list and click the Change button above. Sometimes, the businesses must follow the compliance regulations, but most of the time, 7 years is enough period to delete the messages completely. Retention tag type: This read-only field displays the tag type.. . Tap on your Gmail inbox. You can, however, change how often Outlook archives, where the archive file is stored, and other options. Please do as follows: Click File > Options. Click the checkbox for Run . Open your Outlook email account. Go to control panel > Mail > Select show profiles > Add > Name it whatever you want, I usually put the current date, for future reference > When starting outlook, use this profile, select the one you just named > click ok. Step 2: In the coming Account Settings dialog box, click to highlight the IMAP account on the E-mail tab, and then click the Change button. To delete your archived emails, click 'Delete' (This will delete the PST file) Next click the 'Migrate Now' button to start the process. Never: Click this button to disable the tag. With the auto-archive feature, you can move or delete emails within your inbox to save time and keep your inbox tidy. Select a retention time next to the Clean out items older than [X] Months/Weeks/Days line. Now, select the .pst file that you want to import and then click on the OK. Ensure that " Remove from server after ___ days " is checked. Because you don't need to be an expert in email archiving to know that the Archive button doesn't meet the requirements of a professional archiving product when it comes to processing emails. Delete Expired Items (E-mail Folders Only) box should be unpaired / unchecked. Archive messages by using the keyboard You can archive one or more selected messages by clicking the Backspacekey. Can I use this tool to change the behavior of the one touch archive button in Outlook & OWA? Open your Mail app. I don't believe you can change the default key binding within Outlook, There could be a 3rd party addon for it but not by default. Set the number of days to 14 days or less. Open Settings. In Microsoft Outlook and click the File menu and select Options. A user can also not change the location to which your archived items are moved. Now, go to your Outlook client and select the mail folder with emails older than a specific period to delete them. This is working for iOS 13 and 13.1.1.•Try Audible and Get. For example, perhaps you use an Exchange Server account for your primary Outlook store, but want a set of personal folders to serve as an archive; or perhaps you have an Exchange Server account and are adding a POP3 account. 5. Click Move Up/Move down icon to move group position. Starting in Outlook v4.2033.2, which is slowly rolling out on the Play Store, there's a . Name the Quick Step " Move to [Archived] ", and under Choose an Action select Move to folder. Cedar2947 wrote: To ensure that the user didn't change any settings. You can change the Quick Action buttons to any of the following five actions: Archive Delete Move Flag/ Clear Flag (this is the Follow Up flag) Mark as Read/Unread To change the buttons, click Home > Follow Up. From the Folder Menu, click the Policy button. Next, select the email account for which you want to change the archive to delete. Open Outlook select the File > Clean Up Tools > click Archive button. Select the email account you want to change. Second, and perhaps more elegantly, instead of the above steps, subscribe to the All Mail Gmail folder. Browse (to change location of the archive file) Include items with "Do not AutoArchive" checked (use it to archive items that not comes under auto-archiving process) Finally, click on OK button, and Outlook starts the archiving process. For changing default archive location in Outlook 2010 and 2013, please do as follows. Click File > Options in Outlook 2010 and 2013. Expand the Deleted Items folder then right click on the older archive folder and choose Move. In Retention Tag, view or modify the following settings, and then click Save:. All you have to do is tap on this option and then you'll get the choice to change it from Archive to Delete. By default, new mail notifications from Outlook have buttons to delete the message, archive it, or reply. It allows one to archive messages by selecting them and then pressing the Backspace key. To archive a message, select the message and then click . 3. To delete it, simply click delete or move it to the trash. Under Move Discarded Messages Into, tap Deleted Mailbox. Select OK to apply the setting. Note: this process can take a few minutes or several hours depending upon how much email you've archived. My answer comes a bit late, but yes, this can be done. But, we recommended to use a proficient tool that can easily troubleshoot the errors related to Outlook PST files and deals with all kinds of corruption issues. 1. How to replace the archive option with the trash option in the iPhone mail app for Gmail accounts. Then, go to Control Panel, select Programs, and click on Programs and features. Click the File tab in the top left corner in Outlook. Remove the default Delete group. Click here to Subscribe: http://bit.ly/2dCay35Sign up to receive my hot list . Replied on November 9, 2016 Hi AronStandley, Based on my research, it is not feasible to change the 'delete' option to 'archive' or an the 'archive' option in addition to the 'delete' option in the Outlook client. Name: Use this box at the top of the page to view or change the tag name.. Try not to faint. Change the Archive folder Way 1: Archive all emails manually. In Outlook 2016 and Outlook for Microsoft 365, a "feature" called the backspace-to-archive keybind was introduced. Show activity on this post. 4 Likes. If yes, then follow the following steps to get back your archived emails in Outlook: On your system, go to File. Show activity on this post. ; The tool is capable to archive Outlook emails in multiple formats such as PST, MSG, EML, EMLX, MBOX, HTML, MHT, XPS, DOC . Starting in Outlook v4.2033.2, which is slowly rolling out on the Play Store, there's a . 1. For example, you can set 3 months, so that Outlook automatically archive the items older than 3 months. It's a pre-defined server-based folder that shows up on the folders pane on the left side of your Outlook folder. Most mail systems will default to a Trash can when you add an account, but Google/Gmail accounts default to Archive. A swipe to the left on my iPhone brings up the archive button, and . For Outlook 2007, click File > Archive. On the AutoArchivetab, choose the options you want. By default, Outlook stores PST files in the "Outlook Files" folder under "Documents". On the left side, in Choose commands from, select Main tabs, then Home (Mail) Open Outlook, and then click File > Options > Advanced > AutoArchive Settings… The AutoArchive dialog window opens, and you will notice that everything is grayed out… but only until you check the Run AutoArchive every N days Once this box is checked, you can configure other options to your liking, and click OK. 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